Event Coordinator



MCI is the world’s leading provider of strategic engagement and activation solutions and has been a key driver of innovation in the meetings, events, association and congress industries since 1987.

Through creative live experiences and digitisation, globalisation, brand enhancement and content strategies, MCI helps multinational companies and international associations to enhance organisational performance, grow globally, energise communities and drive business results. With offices in 61 cities and 31 countries, MCI is a leader in driving results with inspiring meetings, events and congresses.

MCI Benelux is looking for an enthusiastic Event Coordinator to join our team.

He/she will work closely with Event Managers and other Event Coordinators.


Manage project/events from A to Z (design, plan, organise, deliver and measure) by effectively creating and executing against project timelines based on priorities, resource availability, and other project requirements (i.e., budget, event management tools,..).



Support the on-time delivery of congresses and conferences
Advocate a high level of service attitude and professionalism, which includes Industry knowledge and understanding
Determine timelines and critical dates and relation action items
Manage a dedicated part of a project, or a basic project (e. g.: hotel, registration, sponsoring, exhibition, abstract, etc.)
Manage oneself and his/her Project Management responsibilities without constant intervention from a Manager (Conscientiousness)
Participate to the setting of long-term objectives linked to slow project life cycle (time management, priority management)
Prioritise tasks and projects
Provide relevant, accurate and regular all-round reporting (360 degree project vision) to different stakeholders
Source project-related third-party suppliers appropriately and effectively, in line with MCI’s Procurement guidelines
Systematically contribute to the development, implementation and maintenance of cutting-edge SOPs (Standard Operating Procedures)
Ensure operational excellence and be 'Quality Obsessive'


Apply MCI's financial processes; prepare, justify and administer the project/event budget; oversee sourcing and contracting to achieve desired results; monitor expenditures, cash flow, maximise GM (Gross Margin) and use cost/benefit thinking to set priorities.


Respect set budget frame and defined deadlines
Manage the day-to-day financial controlling of the operations


Complete procedures, documents, forms, reports that are essential to the day-to-day operations of project/ events. Master the systematic use of MCI & other available templates, tools & IT systems


Demonstrate effective usage of available software features (e.g.: Aventri, b-Com, Cvent, EventsAir etc.)
Effectively use all job related tools and systems, computer hardware/software
Recognise and recommend system enhancements as a result of user experience


· Eligible to work in the EU

· Minimum of two years’ experience in a similar function or relevant industry

· A degree in Event Management, Hotel Management or Tourism is a major advantage

· Excellent English verbal and written communication skills; additional European languages are considered a plus

· Great customer service with a positive attitude

· Detail-oriented mindset and accuracy skills;

· Problem solving skills

· Time management skills and flexibility

· Proficient in the Microsoft Office package, especially in Microsoft Excel

· Resourcefulness to adapt in a fast-paced environment;

· Ability to travel all around the world


A multi-disciplinary position, with potential for development, a salary package which includes hospitalisation and group insurance.

Ready for this challenge?

Submit your application today (deadline is mid-February), including CV and motivation letter via LinkedIN Easy Apply, or at brusselsjobs@mci-group.com


  • Eligible to work in the EU
  • two years’ experience
  • degree in Event Management, Hotel Management or Tourism
  • Excellent English verbal and written
  • Problem solving skills
  • Time management skills and flexibility
  • Ability to travel all around the world
Event Agency